Code, match, and postevery construction invoice.
Touchless until a real exception, approved by your AP team, and posted to your ERP in your numbers, with a full audit trail behind every line.
What is Ruh construction invoice software?
Ruh is AI accounts payable automation built for construction: it reads every invoice, codes the GL string and cost code to the right job, three-way matches PO to receipt to invoice, and posts approved invoices to your ERP. It runs inside your own tenant, your AP team approves every post, and teams are live in about a week.
Construction back offices building with Ruh
Every invoice, coded and posted, without the keying.
Coded and three-way matched
Ruh reads each invoice, codes the GL string and cost code to the right job, and matches PO to receipt to invoice.
Posted to your ERP
Approved invoices post straight into Sage, Vista, QuickBooks, or JD Edwards, in your numbers. No re-keying.
You stay in control
Touchless until a real exception. Your AP team approves every post, with a full audit trail behind it.
Forward an invoice. Get it coded, matched, and posted.
Forward the invoice
Email, PDF, or scan. Ruh reads every field, even from messy subcontractor invoices.
It codes, matches, and routes
To your GL and cost code, three-way matched PO to receipt, sent to the right approver.
You approve, it posts
Sign off and it posts to your ERP, with the GL string and job already right.
Generic AP tools do not know construction. Ours is built for it.
Jobs, cost codes, retainage
It understands construction AP, with retainage and lien waivers built in, not generic invoices.
Codes to your chart of accounts
Your GL and cost-code rules, not a generic mapping. The output posts in your numbers.
A human signs off
The AI codes and routes, your AP team approves. Nothing posts on its own.
Posts to the accounting system you already run
What does Ruh invoice software include?
The whole AP pipeline, from the inbox to the ERP, with your team approving every post.
Invoice capture
Reads invoices from email, PDF, and scans, even messy subcontractor invoices, field by field.
GL and cost-code coding
Codes every line to your chart of accounts, cost codes, and jobs, following your coding rules.
Three-way matching
Matches PO to receipt to invoice and clears the ones that agree. Nothing posts unmatched.
Retainage tracking
Tracks retainage per invoice and per contract, so held amounts never get paid early by accident.
Lien waiver status
Surfaces lien waiver status before payment, so compliance gaps are caught before money moves.
Approval routing
Routes each invoice to the right approver with the coding and match already done.
ERP posting
Posts approved invoices to Sage 300 CRE, Vista, QuickBooks, JD Edwards, and your existing GL.
Full audit trail
Every posted invoice keeps the who, what, and why behind it, ready for month-end and auditors.
Construction AP automation, explained.
Construction invoice software has one real job: get every invoice from the inbox into the ERP, coded right, matched right, and approved by a person, without your AP team re-keying it. Generic accounts payable automation stops at data capture. Construction AP is harder than that: the same invoice has to land on the right job and cost code, respect retainage, clear a three-way match against POs and receipts, and wait on lien waivers before payment. Ruh is built for that version of the problem.
The flow is touchless until a real exception. An invoice arrives by email or scan, Ruh reads every field, codes the GL string to your chart of accounts and cost codes, matches PO to receipt to invoice, and routes it to the right approver. Clean invoices move straight through to a one-tap approval and post to Sage, Vista, QuickBooks, or JD Edwards in your numbers. Discrepancies stop and wait for a person, with the exact disagreement shown. Month-end stops being an archaeology project because the audit trail is built as the work happens.
That changes the week for the whole back office. Controllers and finance teams get a shorter close and defensible numbers. AP managers stop being a data-entry function and start being an exceptions desk. Project accountants see spend land on the right job while the job is still running, not a month later. One real construction back office cut its invoice cycle by roughly 70 percent this way; the AP case study walks through exactly what changed.
Invoice automation is also one rail of a bigger system. The same project graph that carries your invoices carries the estimate that became the budget those invoices land against, which is how Ruh reconciles spend without re-keying. See how the pieces fit across bid, build, and back office on the construction automation page, or start with a free walkthrough on a stack of your own invoices.
Construction AP teams already run Ruh.
One sanctioned named quote, real numbers, and the coding, matching, and posting pattern behind them.
Our AP team used to spend half of every week on the same five-stage invoice cleanup before anything could touch JD Edwards. Ruh cleans, codes, and pushes it through with the GL string already right. Month-end stopped being a fire drill.
Our AP team used to spend half of every week on the same five-stage invoice cleanup before anything could touch JD Edwards. Ruh cleans, codes, and pushes it through with the GL string already right. Month-end stopped being a fire drill.
Invoices used to sit in email for days before anyone coded them. Now they land coded and matched the same morning, and my team only sees the exceptions.
The three-way match is the part I trust most. Nothing posts unmatched, and every flag tells me exactly which PO or receipt disagrees.
Month-end used to take a week of chasing paper. The audit trail behind every posted invoice cut our close and kept the auditors off my back.
It posts in our numbers, our cost codes, our jobs. The GL string comes out right without anyone re-keying a line.
Our AP team used to spend half of every week on the same five-stage invoice cleanup before anything could touch JD Edwards. Ruh cleans, codes, and pushes it through with the GL string already right. Month-end stopped being a fire drill.
Invoices used to sit in email for days before anyone coded them. Now they land coded and matched the same morning, and my team only sees the exceptions.
The three-way match is the part I trust most. Nothing posts unmatched, and every flag tells me exactly which PO or receipt disagrees.
Month-end used to take a week of chasing paper. The audit trail behind every posted invoice cut our close and kept the auditors off my back.
It posts in our numbers, our cost codes, our jobs. The GL string comes out right without anyone re-keying a line.
Hover any card to pause and read.
Try it on your invoices. We deliver, or you get every dollar back.
A free 30-minute walkthrough on your own invoices, no card. Move forward and it is backed by our 100% money-back guarantee, then a simple monthly plan. Live in about a week.
Questions AP teams ask
What controllers and AP managers ask before a walkthrough.
Does it replace my AP team?
No. It does the capture, coding, matching, and routing, then your AP clerk and controller review and approve. The judgment and the sign-off stay with your team, the keying does not.